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Archivist
Archivists analyse and document records and plan and
organise systems and procedures for the safekeeping of records
and historically valuable documents.
The records may include written records, files, maps,
plans, letters, books, certificates, diaries and registers.
Records also include other media such as photographs, films,
sound recordings, microfilms, and electronic or computer
records and the media they are recoded on such as disks, tapes
or CD ROMs.
An archivist may perform the following tasks:
- design systems (including hardware, software, procedures
and manuals) that enable organisations to create and keep
records of their business activities
- identify the record keeping requirements imposed by the
law, through business practices and community expectations
to determine how long records need to be kept for
accountability and historical purposes
- make sure that vital records necessary for the ongoing
operations of an organisation are identified and preserved
- survey records held by client agencies and individuals
and arrange for their transfer to archival custody
- collect records in accordance with an acquisitions
policy
- establish and manage administrative systems to document
and control records and archives and compile guides,
inventories and indices to assist reference and research
- provide access to records for research, administrative,
legal and other purposes
- assist users by explaining how to retrieve information
from the records
- research publications or prepare exhibitions using
archival records
- make sure that the maintenance of the right
environmental conditions for the storage and conservation of
records is carried out according to scientific methods
- advise on records management issues.
Required Skills - Archivist
- aptitude for research and analysis
- good oral and written communication skills
- good organisational skills
- able to undertake highly detailed work
- interested in the preservation and accurate management
of records
- aptitude for using computers
- able to work independently
- able to accept responsibility
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