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Functions Coordinator
Alternative Titles:
Convention Coordinator, Events Coordinator, Meetings Manager
Functions coordinators plan and organise special events,
such as parties, wedding receptions, banquets, meetings,
conferences and conventions.
Functions coordinators plan and organize special events,
such as parties, wedding receptions, banquets, meetings,
conferences and conventions.
It is ideal for people with a lot of imagination and you are detail-oriented.
It is possible to work as a functions coordinator without
formal qualifications, but employers usually prefer at least
the completion of Year 10. Skills are learnt usually on the
job through experience in the tourism and hospitality industry.
Entry to this occupation may be improved if you have qualifications
in a relevant area.
Function coordinators may work in large hotels, function centers, conference
and community centers and tourist resorts. Depending on the size of the establishment,
function coordinators may work independently or as part of a team. There is
also opportunity for self-employment in the industry.
A functions coordinator may perform the following tasks:
- talk with the client about the event and offer
suggestions to make sure that the request can be met
- negotiate the type and costs of services to be provided,
within a budget
- consult with management to make sure adequate staff
members are rostered for duty and with catering staff to
plan the menu
- organise the venue and make sure that it is
appropriately set up, with regard to seating and decor
- consult with service providers such as caterers and
transport
- coordinate staff to make sure that the program of events
occurs on time, for example, the serving of food and
refreshments
- follow up with the client to arrange payment and, after
the event, to evaluate the service provided
- collect and analyse data associated with projects
undertaken, and report on project outcomes
- find solutions to problems concerning services or
programs provided, or the people affected
- advise senior management on matters requiring their
attention and implement their decisions
- review and develop administrative systems and procedures
- oversee work by contractors and report on variations to
work orders.
Depending on the size of the establishment, functions
coordinators may work independently or as part of a team.
Required Skills - Functions Coordinator
- enjoy working with people
- good organisational skills
- attention to detail
- good interpersonal and supervisory skills
- able to work irregular hours and on weekends and public
holidays
- good communication skills
- good grooming and presentation
- comfortable working with computers
- able to negotiate, organise, delegate and work under
pressure
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