Transport Clerk
Transport clerks compile and check documents for and
contents of freight goods, tally and record consignments and
destination details of articles, containers and passengers,
and make freight and transport bookings and related
arrangements.
A transport clerk may perform the following tasks:
- check the number of articles or containers in
consignments of goods received or dispatched
- make sure articles are in good condition and correspond
to invoices, manifests or other records
- arrange internal distribution of goods received
- prepare and attach documentation to articles to be
dispatched
- make sure clearance procedures (e.g. payment of any
customs entry fees or duties) are carried out, dispatch
goods and arrange delivery promptly on arrival
- spend time in warehouses packing and unpacking goods
- drive between wharves, container terminals, airports and
government departments
- weigh items
- contact senders to fix shortages or to arrange
replacement of damaged goods
- maintain records of receipts and dispatches
- undertake clerical work such as filing, accounting,
updating customs records, preparing correspondence, and
inputting and retrieving information from computers.
A transport clerk may specialise as an:
Aircraft Load Controller who plans the permissible
weight combinations for fuel, cargo and passengers, as well as
the weight distribution in the aircraft, and issues
instructions to the loading staff.
Bond Clerk who calculates the duties, excise and
other payments that are due and arranges for the clearance of
the goods.
Customs Clerk who works for a customs agent or
import/export firm and compiles documents for the import and
export of goods for customs authorities, making sure that
customs laws and regulations are complied with.
Freight Traffic Controller who arranges the
allocation of cargo space on railway or road haulage systems.
Import/Export Clerk who compiles all documents and
records details on imported/exported cargo before it is
allowed to be moved from the port of entry/exit. They also
authorise and organise the collection of cargo and the
calculation and clearance of any charges, and arrange any
booking of cargo space for outward-bound freight.
Shipping Officer/Clerk who obtains details from
shipping companies about where and when goods will arrive, and
organises storage time at a wharf or container, as the time
cargo can stay at a terminal is limited and costly.
Truck Dispatcher who arranges the assignment of
freight to trucks as well as truck routing and timetabling.
Transport clerks who work for large organisations may work
alongside other clerks in city offices. However, import/export
firms often employ only one transport clerk who works in a
small office.
Required Skills - Transport Clerk
- good communication skills
- well organised
- able to work neatly and accurately
- able to learn the use of electronic trading systems
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